Contract Program Coordinator

Application Deadline:

Rolling Recruitment

Contract Length:

Varied

Preferred time zones:

Candidates able to work between GMT +2 and GMT +8 will be preferred.

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Who We Are

InsightPact is a Bangkok-based training and facilitation agency that helps organizations worldwide achieve people-centered leadership, organizational effectiveness, and workplace wellbeing.

We build powerful tools and create learning opportunities for organizations of all shapes and sizes to enable people-centered leadership, organizational effectiveness, and workplace wellbeing through facilitation and training programs.

We believe that organizations have the responsibility to support and nurture the wellbeing of their stakeholders by creating healthy work environments that inspire and engage team members to meet their objectives effectively. As a society, our workplaces should contribute to our health, support our ability to live the lives we want, and provide an opportunity for meaningful personal and professional growth.

About the Role:

InsightPact is seeking a talented and motivated Program Coordinator to join our Contractor Roster on a project-by-project basis. This is a great opportunity for someone who is looking for a flexible and rewarding work arrangement.

The Program Coordinator will be responsible for executing and managing logistics in virtual, hybrid, and in-person settings. This includes managing event logistics, coordinating with clients and project staff, and ensuring that all materials and equipment are ready, available, and up to a high standard.

The Program Coordinator will work on a project basis through fixed-term contracts and report to and receive guidance from a Program Manager leading the project.

Qualified candidates will meet the following criteria:

Minimum 3 years' experience in client-facing projects with tight deadlines.
Digital Fluency: Skilled in using Zoom, Miro, and Microsoft Office Suite, able to troubleshoot technical problems.
Multicultural Experience: Comfortable working with diverse cultures, understanding different perspectives.
Reliable Internet Connection and Work Setup: Must have a stable internet connection and suitable workspace. Able to work independently and collaboratively.
Language Proficiency: Strong written and spoken English skills required. Additional languages are a plus.
Project Management Skills: Familiarity with project management tools. Can track progress, set deadlines, and communicate with team members.
Organizational Skills: Effective task organization, deadline management, and time prioritization.‍
Remote Working Ability: Capable of working well independently in a remote environment.

Responsibilities:

The responsibilities of the program coordinator will vary on a project by project basis depending on the needs of the project. Some example responsibilities of a program coordinator are as follows:

Logistics Management: Collaborate with the Program Manager to prepare all logistics for the program including communication with participants and speakers, organizing session materials, and reporting expenses for allocated budgets.
Assist in Creating Session Materials: Contribute to the development of session materials, including but not limited to session slides, virtual backgrounds, worksheets, reference guides, etc.
Attend Client Meetings: Participate in client meetings and promptly respond to client needs.
Speaker Management: Serve as the main contact for speakers for events, assisting the Program Manager in coordinating with confirmed speakers, conducting preparatory calls.
Support Run of Show Updates: Update the Run of Show document in accordance with session agendas, ensuring it is comprehensive, detailed, and contains all the necessary information for smooth execution.
Technical Facilitation: Provide technical support during event sessions, collaborating with external contractors as necessary.‍
Utilize Project Management Tools: Use Monday.com as a project management tool to update project status and collaborate with team members.

The Hiring Process

How it Works

Application Review

Once you submit your application, we will review your resume and qualifications.

Interview

If we are interested in working with you, we will schedule an interview.

Join our Roster

If you are successful in the interview, you will be added to our roster.

When you will work

You will only be required to work on projects that match your skills and qualifications. This means that you will have the flexibility to work on projects that you are interested in and that you are good at. When projects arise that are a suitable fit based on your expertise, we will reach out to you with the details of the project to confirm interest and availability.

How to apply

To apply, please submit your resume and a cover letter.

Apply Now

Our commitment to diversity, equity, and inclusion

InsightPact is built on the foundational belief that creating a psychologically safe and inclusive workplace that celebrates diversity enables us to overcome blind spots, make well-informed decisions, and do our best work. We actively seek out team members and collaborators who are diverse in age, gender identity, race, sexual orientation, physical or mental ability, and ethnicity—and we still have more work to do. Our efforts toward diversity, equity, and inclusion are part of an iterative process, and feedback and suggestions are welcome.